Manage Smart Lists

Smart Lists are a type of distribution list that have more options to make it easier to specify members and who can send emails to that list.

Just as a distribution list, a Smart List let you reach multiple email addresses at once. You could for example create a team address for your whole office team (team@mydomain.com), a billing address for your accounting team (billing@mydomain.com) and so on.

Smart Lists can be managed from the Admin Panel:

• Go to https://cp.emailarray.com/admin

• Log in using your admin username and password.

Adding a Smart List

• Click on Smart Lists in the left menu bar
• Choose a Domain from the list for which you want to add a Smart List
• Click on the button New List
• In List Name, type in the name of your list (only the word before the '@' sign)
• In List type, you have two options: Specify Members (add each member one by one, by email address) or All domain users (include automatically all valid emails of the chosen domain).
• In List security you can choose who can send emails to this smart list:
  • Only members can post: all or only some emails from the same domain can post
  • Password protected: only senders that include the password at the beginning of the subject line can send (email subject example, with a custom password between square brackets:
  • No protection: anyone can send emails to this list
• If you choose Password protected, type in the chosen password in the input field. You can share this password with accepted senders and instruct them to include it in the email subject (for example: [customPassword]My Subject - the password will be removed before recipients receive the email)
• You can choose to Send a copy of the message to the sender.
• Click on the Add Smart List button.

Managing Smart List Members

Adding new members to a smart list where List Type is Specify Members:

• Click on Smart Lists in the menu bar
• Choose a Domain from the list to show the Smart Lists
• Click on the member icon next to the list you wish to edit
• You can add internal members (hosted by us, unlimited) or external members (hosted by another provider, maximum 4 per list).
• For each member you add, you can choose if they can post to this smart list by setting Can post to Yes.
• To add an internal member, select the email address from the list and click on Add Member button.
• To add an external member, type in the input field the email address and click on Add Member button.

Deleting members

• Click on Smart Lists in the menu bar
• Choose a Domain from the list to show the Smart Lists
• Click on the member icon next to the list you wish to edit
• Remove members by clicking on the delete icon next to the member which you want to delete
• A confirmation pop up will appear, showing the member that will be deleted. Click on Delete to confirm.
• If Smart List type is All domain users, you can only remove the permission to post to that list of the member.

Removing a Distribution List

• Click on Smart Lists in the menu bar
• Choose a Domain from the list to show the Smart Lists
• Click on the delete icon next to the smart list which you want to delete
• An alert pop up will appear, showing the list that will be deleted. Click on Delete to confirm.